To provide contract administration for all phases of construction, ensure contract conformance, QA/QC, inspections, job site safety, scheduling, payment processing, change orders, contracts, recovery schedules, as-builts, close-outs, conflict resolution, and customer service.
Complying with the project start-up list: including but not limited to, bonds, certificates of insurance, temporary fencing, temporary utilities, permits, TCEQ, SWPPP, utility locates, job office set up, signage, contact lists, erosion control, tree protection, and any other site requirements.
Learn and utilize office organization software: Plan Grid, Raken, P-6, BIM & Box for management of all aspects of the project.
Pre-Construction Services- See pre-construction services in chapter 5 of the company policy and procedure manual.
Project Buyout- Reviewing scopes, thorough analysis of bids, conducting scope meetings, and preparing all subcontracts and purchase orders. These are to be reviewed with a superior before issuance.
All contracts/purchase orders to be issued within 15 days from receipt of the prime contract
Essential Functions / Major Responsibilities of Project Manager:
- All submittals should be processed within 90 days of contract execution
- Create new job folders
- Review and become familiar with the Prime Contract, contract drawings, specifications, addenda, alternates.
- Coordinate, schedule and facilitate all construction meetings and minutes
- Monitor, Track and Update progress schedule with Project Superintendent & Scheduler
- Issue complete set of documents to Superintendent & subcontractors
- Update and maintain drawings with Superintendent for final as-built drawings. Post changes to Official Record Set of Drawings as changes occur.
- Schedule and track inspections, and certificates of occupancy
- Request, review, monitor and coordinate all approvals of shop drawings and submittals. Check for contract conformance.
- Obtain and Review testing laboratory reports. Take action for non-compliant test results.
- Generate estimates and proposals for Change Orders or contract changes, including creation of supporting documentation for accounting, owner and design team.
- Monitor and Process Change Orders
- Prepare and track any reports and/or logs required by specifications-ASI, RFI, PR Logs
- Monitor the delivery of items provided by major vendors and subcontractors (in conjunction with Superintendent).
- Write, Distribute, and Close out all items in Pre-Substantial Completion Punchlist in conjunction with Superintendent. Prepare and submit all required project close-out submittals and warranties. Include signed transmittal of acceptance of such items.
- Compile and submit timely monthly pay requests to Architect/Owner. Follow up with Owner for Prompt Payment. Approve all pay requests and billings from subcontractors and suppliers – Accounts Payable and Accounts Receivable.
- Mentor and Train Assistant Project Manager on their job duties.
- Compile and Archive all job data upon completion of project.
- Track all warranty items on completed projects.
- ENSURE JOBSITE OFFICE IS CLEAN AND ORGANIZED AT ALL TIMES (in conjunction with Superintendent)
- UNDER NO CIRCUMSTANCE SHALL THE CONTRACTUAL SCOPE OF WORK BE CHANGED, ALTERED OR DEVIATED FROM WITHOUT WRITTEN AUTHORIZATION FROM THE ARCHITECT OR ENGINEER OF RECORD
The Project Manager/Superintendent is mutually responsible for and will be held accountable for the timely completion of the project and ensuring that the project is constructed in strict accordance with plans, specifications, and local codes. The Project Manager shall assist the superintendent as needed to schedule subcontractors, consultants, and vendors, as well as ensure their completion of work within the time allowed. Conflicts of ambiguity with the plans, specs, or addenda shall be communicated with the project team (i.e. Superintendent, architect, engineer, consultant, owner) for mutual resolution, before execution of work that deviates from the approved plans. The Project Manager shall establish and enforce job site quality control programs to ensure quality completion of construction.
The Project Manager shall supervise all subcontractors, consultants, and vendors daily. This supervision shall ensure adequate manpower is available for each task and compliant work performed. This position shall be responsible for monitoring project security personnel, if applicable. Superintendent shall supervise all Assistant- Superintendents.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Knowledge, Skills, and Abilities:
Provide direction to and resolve problems amongst 30+ subcontractors and vendors.
Ability to identify deficient work and provide resolution.
Communicate using the following tools: telephone, logs, email, computer, Microsoft software, Construction software.
Physically lift up to 100 lbs.
Endurance and ability to visit the entire job site, including stairs or other elevated structures.
Monitoring Jobsite’s general health and safety.
Customer Service – Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Response to requests for service and assistance; Meets commitments.
Interpersonal Skills – Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others’ ideas and tries new things.
Oral Communication – Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
Written Communication – Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
Teamwork – Balances team and individual responsibilities; Exhibits objectivity and openness to others’ views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone’s efforts to succeed.
Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Organizes or schedules other people and their tasks; Develops realistic action plans.
Professionalism – Tactfully approaches others; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
Quality – Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
Quantity – Meets productivity standards; Completes work in a timely manner; Strives to increase productivity; Works quickly.
Safety and Security – Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
Adaptability – Adapts to changes in the work environment; Manages competing demands; Able to deal with frequent change, delays, or unexpected events.
Attendance/Punctuality – Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals.; Completes tasks on time or notifies appropriate person with an alternate plan.
Initiative – Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
Must be able to travel to the job site(s) as assigned.
Education and/or Experience:
Bachelor’s degree, preferably in Construction Science, Construction Engineering Technology, or Construction Management.
1O+ years relevant experience in commercial construction
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position involves work at a construction site where duties will be performed both indoors and outdoors.
Overtime may be required to meet project deadlines
Dexterity of hands and fingers to operate a computer keyboard, mouse, and other business machines
While performing the duties of this Job, the employee is regularly required to stand and walk;
Reach with hands and arms;
Climb or balance; stoop, kneel, crouch, or crawl and talk or hear
The employee is occasionally required to sit.
The employee must occasionally lift and/or move up to 100 pounds.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly exposed to wet and/or humid conditions; moving mechanical parts; high, precarious places; fumes or airborne particles; outside weather conditions; extreme cold and extreme heat. The employee is occasionally exposed to toxic or caustic chemicals; risk of electrical shock and risk of vibration. The noise level in the work environment is usually loud.