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Front Desk and Administrative Assistant

Front Desk and Administrative Duties

The Front Desk and Administrative Duties are for an individual who is efficient and comfortable being a member of a team.  The ability to multi-task, while maintaining complex schedules and providing administrative support is essential in this position. 

Front Desk and Administrative Duties:  Including but not limited to.

  • Greeting guests upon entry
  • Answering phones
  • Directing incoming calls to appropriate parties
  • Maintain professionalism on the phone or in person
  • Communicating messages/information to pertinent staff
  • Process incoming mail. Including scanning to files and distribution to office staff.
  • FedEx preparation and drop off
  • Call courier as needed.
  • Mailing processed checks to include running through postage meter and taking to the mail box.
  • Filing of payment vouchers for suppliers.
  • Distribution of check registers to PM’s
  • Faxing as needed.
  • Lien release creation and submission to subcontractors/suppliers/Project Managers.
  • Follow up calls with subs, superintendents, service providers as required.
  • Bid day assistance related to printing incoming bids.
  • Order and Maintain office supplies.
  • Maintain clear counters and organize office supplies
  • Bid package supplies maintenance.
  • Brochure Maintenance and updates
  • Creation of Power Point Presentations
  • Creation of Certified Payroll for submission.
  • Implement and Monitor programs as directed by management.
  • Monitor and work A/P email – verify payment status.
  • Responsible for maintenance of office equipment, including copy machines, fax machines and postage meter.
Job Category: Administration
Job Type: Full Time
Job Location: San Antonio

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